Finances & Student Travel
A choir fee of $40 or a payment contract (found under forms and docs) must be paid by all students in the choral program by September 30, 2016. Special arrangements can be made due to financial hardship by submitting the “Choir Fees Contract” found at the end of this handbook, in the choir room, and on our website. Failure to pay this fee by the end of the school year will result in the student being placed on the AISD fine list. This fee will cover all recurring yearly fees (uniform maintenance and cleaning, folder and supplies, spirit shirt and spring show shirt, etc.). Information concerning other possible expenses can be found below. Finances should never be a barrier to a student’s participation in the department; however, if no communication is made, no assistance can be offered.
The following is an anticipated list of choir expenditures that will occur throughout the year. They are listed to help you plan your budget. Ample fundraising opportunities will be provided to assist families in meeting these expenses. Please note that in some cases, fees are approximate. Required expenditures are so indicated below.
1. Choir Fee, $40
2. Uniform Shoes, $ varies
3. Chamber Choir Travel Fee $40
Required for Chamber Choir Members Only
4. Show Choir Fee $20
Required for Show Choir Members
5. TMEA All-State Entry Fee $15
Participation optional (Required for Chamber)
6. Solo & Ensemble Entry Fee, $7.50 Entry Fee + $35 Accompanist Fee
7. Choir Banquet $30 - participation optional
8. Choir Trip to Orlando, Florida, $895
9. Voice Lessons $17/lesson - participation optional
Other optional expenses might include, letter jacket patches, professional performances, and social outings. Required expenditures are so indicated below.
Turning in Money
In order to assure the security and proper accounting of funds, money will always be handled by the director.
Please use the following guidelines to assure you receive proper credit for money you turn in:
1. Checks should always have the student’s name and an indication of what the money is for in the Memo Line.
2. Cash should be placed in an envelope, marked clearly with the student’s name, amount, and purpose of the payment.
3. Always hand money to a director and sign the tabulation sheet. Never leave money on a desk or on the piano.
4. All student financial transactions are tacked via the CHARMS service accessible via our choir website.
You may see fees and transactions as needed via CHARMS.
Most fees charged to the student involve advance payment for a service or item. In such cases (i.e. accompanist fees, trip fees, etc.), the choral department has a deadline for receiving reimbursement from the supplier. Because of this, the following policy is strictly followed: There will be no refunds in any case where a student has paid for an activity or supply but is no longer able to participate. In addition, in situations where the student has committed to an activity and we have paid fees or secured services for this activity without receiving payment, the student will be responsible for reimbursing the choir program for this fee. This policy applies no matter what the reason is for withdrawal and specifically includes but is not limited to the situations of ineligibility, illness, unexpected family travel, or withdrawal from the JSHS Choir.